REQUEST FOR QUALIFICATIONS
PLANNING, ENGINEERING, AND PROFESSIONAL SERVICES FOR KRPD #2 AND VICINITY
The Kaskaskia Regional Port District located in Monroe, Randolph and St. Clair Counties, Illinois, a political subdivision, a body politic and municipal corporation, duly created by the Legislature of the State of Illinois by "An Act to create the Kaskaskia Regional Port District and to define its powers and duties", approved June 22, 1965, Title as amended by act approved July 7, 1967, as amended, hereinafter referred to as "District" is seeking qualifications for engineering and professional services. The District currently operates five terminals and has long range goals to develop additional terminals and facilities for economic development. Existing facilities and services include both outbound and inbound cargo movements which include conveyors, cranes, barges, pipelines, dump docks, fleeting areas, rail connections and rail corridors and recreational and entertainment facilities.
While the District is centered in Monroe, St. Clair and Randolph Counties, it is also part of several watersheds (Mississippi and Kaskaskia) that influence its activities and needs. The District is in a three way partnership with the Army Corps of Engineers and the Illinois Department of Natural Resources. The District also works closely with several other units of government that often act as a sponsor on the District’s behalf. In partnership with IDOT the Kaskaskia Regional Port District has received a federal grant to develop a Master Plan for KRPD #2.
At KRPD #2 early plans called for the creation of a dock at River Mile 18 due to its natural features that comprised of an oxbow to create a harbor and the level terrain and general elevation above the 100 year floodplain and it being adjacent to the oxbow. In addition, the site had access to a state route and a railroad nearby (CN). KRPD #2 was assembled with incremental acquisitions and land transfers to create a 270 acre site today. In March of 1985 the Port District purchased the first tract of 40 acres. That was followed with a transfer of 150 acres from IDOT to the Port District. In July of 1995 the Port District purchased an additional 71 acres. The most recent purchase occurred in August of 2017 with the purchase of 8.1 acres to the south but immediately adjacent to the site. The first dock installed was a dump dock followed by the 50 ton overhead crane. A rail spur was installed to connect the terminal to the CN railroad.
Products shipped through KRPD #2 include inbound coiled steel, both by rail and by barge, inbound dry fertilizer, and outbound slag, coal, and frac sand. Tow boats are also under construction and are launched at this site. Tonnage through KRPD #2 for Fiscal Year 2017-18 reached 324,867 tons.
Tonnage through KRPD #2 has been on the increase and has reached a point where the docks on the site have scheduling conflicts with movement of outbound cargo. This conflict has impacted the overall truck movement in the Port and has created congestion, confusion, and traffic delays. It is anticipated that additional tonnage will be shipped through this facility. Inbound coiled steel movements from Arkansas are on the increase. Outbound frac sand has been steady and is expected to increase. Some additional new products, in the future, may be shipped through this terminal.
To better respond to the growing pains of increased tonnage and to maximize the opportunity to utilize the land recently purchased for a new multi-purpose dock, it is necessary for the Port District to take a comprehensive look at the entire KRPD #2 location and its surroundings.
This Port Master Plan will look at the past history of cargo movement, site and infrastructure improvements, recent private sector investments, and future needs of existing tenants along with the future opportunities for new tenants to locate at KRPD #2 and the potential for movement of containers. Future cargo can be as diverse as pavers as break bulk or containerized specialty grains. Other commodities should also be explored, particularly with the companies located in Red Bud and Sparta and the potential for moving cargo by water instead of truck or rail.
The Port Master Plan
The components of the Port Master Plan for KRPD #2
· History of Port Development to Date including past permits
· Inventory of Existing Port Conditions and Inventory potential new acquisitions (including soils, floodplain elevation based on LiDAR, and land use)
· Regional connections and influences to the Terminal (i.e. rail connections, coordination with the Corps of Engineers including any necessary permitting, etc.)
· Maximizing land uses at KRPD #2 including recommendations for permitting for land to be used for development
· Coordination with existing KRPD Strategic Plan
· Port Activity Forecasts (tonnage over the docks and truck and rail volumes both inbound
· and outbound)
· Demand/Capacity Analysis with existing tenants and potential future tenants
· Site and Facility Requirements - Short 0-5 years, Medium 5-10 years, and Long Term10-20 years and Plan View Layouts for each time period. (delivered as 2 ft. x 3 ft. boards) along with associated files
· Evaluation of Port Development Alternatives
· Dock alternatives for the third dock including river side analysis for dock design and modifications to existing docks if necessary, particularly as it relates to container handling
· Renderings of Selected Dock Design for third dock (delivered as 2 ft. x 3 ft. boards) along with associated files
· Overall Physical Port Layout Plan for KRPD #2 that meets all traffic standards for road and rail
· Capital Improvement (Financial) Plan including realistic funding sources.
The site needs to be planned for the best use for future development and to handle the existing and future truck traffic inbound and outbound along with rail and barge movements. Conflicts exist with the current truck volume, both in dock usage and in truck congestion. The development of a new dock and second entrance/access road would enhance the existing Port capacity and will help with truck traffic flow. Flexibility in cargo handling for both inbound and outbound cargos is needed to be responsive to the needs of customers and to avoid conflicts. The plan should also identify any additional land that would be needed to enhance the Port location to the north or west. This site is rail served by the CN from the east. At one time the rail connected to the metro-east but was abandoned. The Port District purchased a small spur to connect to the CN to insure its service to the site. The re-establishment of a rail connection to Red Bud should be explored since there are several factories in Red Bud that could benefit with rail service to the Port. The Plan also needs to consider any future four lane highway improvements to either Illinois Route 3 and/or Illinois Route 154. Local leaders are promoting a plan to analyze the corridor from Waterloo to Red Bud/Port for a four lane highway. This plan should consider KRPD #2 as the eastern extent of a Phase 1 planning study for the corridor by IDOT.
An advisory committee will be established to work with the consultant. It is anticipated that there will be 3 committee meetings to determine issues and opportunities, evaluate findings and presentation of the final plan. Existing tenants and the terminal operator will be contacted to gather input and suggestions. Coordination with IDOT will be expected along with any necessary progress reports. Coordination is also expected with other agencies such as the Corps of Engineers, Coast Guard, Fish and Wildlife Service, Illinois EPA, IDNR and local units of government.
Renderings of the third dock are a required deliverable. Those renderings, in addition to site plans, will be used for presentations and funding requests. These renderings should be life like and are expected to be of the final recommended option. It is anticipated that there will be several drafts of the renderings before a final is selected.
Qualifications being sought from firms and organizations that include but are not limited to the following
· Engineering for Roads and Bridges
· Rail Engineering; Rail Operations
· Surveying
· Logistics for cargo (including container on barge)
· Soils and Soil Stabilization
· Site Development Plans
· Port Master Planning
· Port Terminal Design
· Dock Design for inland waters on a river with a lock and dam
· Operator Agreements and Leases
· Permitting (Air, Water, Land, Archaeology, etc.)
· Floodplain Mitigation and Avoidance
· Recreational Land
· Truck traffic flow and associated analysis
Firms and/or organizations agree to in advance of submitting their qualifications that, if selected to perform services, that any information collected or developed on behalf of the District is the property of the District and copies of all files shall be provided in its native format to the District. Other formats will also be provided to the District as part of any deliverable. No additional charges shall be charged for the District or its designee to receive these digital files. Fifty hard copies of the Port Master Plan shall be delivered to the District. One set of boards as noted shall be provided along with digital files of all products.
The District reserves the right to select which firms or organization to be invited or not invited for an interview. The District reserves the right to select or not select any or all firms or organizations that respond to this Request for Qualifications.
The services as requested in the Request for Qualifications shall be for a maximum of $120,000 inclusive of all labor charges, sub-consultants, products, services, deliverables, files, printing, boards, meetings, mileage, mail charges, copy charges etc.
Submittals:
Response to the Request for Qualifications shall be bound only by a binder clip and printed on one side of the page. Provide 5 copies of the submittal. In addition to a printed submittal, provide a digital copy in a PDF format of the submittal that includes: Cover Letter, Section 1, Section 2 and Appendix A. Appendix B shall be the marketing material of the firms and does not need to be submitted as part of the PDF file. Hard copies of the marketing material are perfect.
A cover letter with contact information for the team or the designated Project Manager.
Section 1: shall be no more than two single sided pages and will describe the firm or organization or their team that will be dedicated to the project.
Section 2: shall be a narrative of the firm’s or organization’s approach to the project along with description of the deliverables with examples of other prior work of similar nature. Examples of projects that were planned and led to construction would be preferred. This section shall not exceed 10 single sided pages.
Appendix A (submitted in a separate confidential sealed envelope) List all named individuals that are proposed to be part of the project, titles, expertise, experience and location. A summary sheet of the names listed with their hourly rate shall be included.
Appendix B Brochures of the firm(s) (submit only one set of brochures)
The Kaskaskia Regional Port District does not discriminate on the basis of race, color, national origin, sex, religion, age or handicap status in employment or the provision of service.
Questions related to this Request for Qualification shall be directed to Ed Weilbacher, General Manager. 618 282-3807 office, 618 975-5979 cell or ed@kaskaskiaport.com
Sealed submittals shall be received by the Kaskaskia Regional Port District by hand delivery and/or certified mail no later than 4:00 p.m. central daylight savings time, November 1, 2018.
Kaskaskia Regional Port District
336 N. Main St.
Red Bud, IL 62278